“You should include about three paragraphs reflecting YOUR thoughts on the lecture & activities.”😅 so please make 3 paragraphs thought on the following:Lecture: Employment Communication (Resume )Lecture: Employment Communication ( Job Letters)or the file provided.Thanks!

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Resume & Job Letters Transcript

Employment Communication: Resume & Job Letters
Learning Objectives
Prepare a professional resume
Learn what to expect at job interviews
Understand as well as prepare application and follow up letters
This week, we are going to begin discussing the employment process. The employment process has
many parts all designed to increase your chances of getting a job – the resume, the application letter, the
job interview and the follow-up letter. By this week, you are required to find an ad for a job you are
qualified to do. In other words, the ad you find must match your current profile. Once you have found an
ad for a job you are qualified to do, you should assess your values, skills, interests, and goals. It is also
prudent to know the difference between a job and a career. A job is functional for most people because it
addresses a need – for example, put food on the table, save for a major purchase etc. A career on the
other hand is a lifetime engagement of a professional nature. It is important at this time to find out what
you are passionate about or what you are good at. Where do you see yourself five years down the road?
How does this job contribute to your overall career goals? Next, you will prepare a resume of your
qualifications that targets the ad you found.
Why Write a Resume?
You may ask the logical question: “why write a resume?” A resume is a useful tool to have for a variety of
The resume provides the employer with a summary of your qualifications
The resume provides you a platform to present yourself in a professional manner, & finally,
The resume allows you to get your foot in the door with your potential interviewer
Types of Resumes
There are 3 types of resumes, and I will discuss them in the order they are most preferred by the
The Chronological resume as the name implies is a historical summary of your work experience starting
with your most recent job and working your way backwards in time. This is the most preferred type of
resume because it gives the impression that the job applicant has nothing to hide.
Next is the Functional resume. This type of resume deemphasizes the applicant’s job time line while
emphasizing the skills and experience the applicant brings to the table. Quite often, this type of resume is
prepared by persons who have difficult to explain gaps in their work history. For example, a female who
has taken time off to start a family can hardly present it as a legitimate gap in their work history. Likewise,
an individual who has experience gaps in their work history due to incarceration will equally be hard
pressed to present such as a legitimate reason to be absent from the work force.
The last type of resume Combination resume combines the best attributes of a chronological and
functional resume, and tends to be longer as a result. This resume is the least desirable of the three
types, and tends to be longer.
Now it is time to talk about the many parts of a resume. The resume starts with a main heading. The
main heading consists of the applicant’s name, street address, phone number and email. Applicants who
have a url where samples of their work can be found may also include it in the main heading of their
The first optional item on the resume is the Career Objective. The career objective is included in the
resume when the position the applicant is applying for is advertised. This is because the career objective
is generally a reflection of the position the applicant is interested in. However, a career objective is not
needed when applying for a job that is NOT advertised.
Depending on the years of training and work experience of the job applicant, the education information
could be listed before the work experience and vice versa. The education section of the resume tends to
summarize the educational qualification of the job applicant, and that information is presented in reverse
chronology. This section also includes the institutions attended as well as graduation dates. Occasionally,
the applicant may include an optional relevant coursework category right after the education section. This
section can include a list of 3-6 courses that are relevant to the job the applicant is seeking. This tends to
be the case when the applicant has training but no experience in the area he or she is seeking
employment. The relevant coursework category can also be used by applicants who have limited relevant

Another optional category is the Summary of Qualifications (SOQ). The SOQ should be a bullet list
response to the qualifications the applicant must have for the advertised position.
The Employment section includes the employer details: (name, city & state, length of employment (in
reverse chronology), as well as the job title. Using a bullet list, the applicant can now use action verbs to
describe the duties performed in the previous or current job. The chapter on resume writing includes a
cluster of action verbs you can use when preparing your resume. In addition to paid employment, the
applicant can include an optional volunteer experience section which is listed in the same manner as the
employment section.
The Skills and Capabilities section is used by the applicant to showcase skills possessed: including
language, supervisory, team skills etc. The Extra-curricular Activities section if included contains
activities of the candidate that are not central to, but support curricular development. Some examples
include memberships of social & academic fraternities, and memberships in student clubs.
Other optional categories include: Honors & Awards, Hobbies & Interests as well as
References. Honors & Awards can be from work or from school. The info needed in this section includes:
the name of the award, who awarded it and inclusive dates of the award. To complete the Hobbies &
Interests section, the applicant needs only to list activities they engage in during their spare time. It is
worthy to note that, some hobbies may not be politically correct to include in the resume. For example, an
avid gun collector may have difficulty listing such on the resume.
Finally, the decision to include your references on your resume is yours to make. Some, including the
author of your textbook have argued that it is not necessary to include references on the resume. From
my personal perspective, I feel that including your references has an added benefit of showing how
confident you are that others will back up your competence as well as your qualifications and training.
Please review the resume sample formats that can be found in the chapter for this week’s reading and
prepare your resume. Remember that the resume is one of 4 items turned in for the employment package
assignment. It is now time to talk about the job letters.
As I said elsewhere in this week’s lecture, the average job applicant has 4 chances to get a job. The
application letter is one of those chances. I wish to begin with a semantic differentiation between cover &
application letters. Although the two terms are used interchangeably even in text books, a cover letter is
written to introduce other documents. For example, I can write a cover letter to the editor of the Pioneer to
introduce an article I wrote on how to make CSUEB a green campus. On the other hand, an application
letter is designed to respond to an employment advertisement. For the purposes of our course, you will
write an application letter because you are responding to an ad for a job you are qualified to do.
You may be wondering why you should write an application letter? An application letter interprets and
humanizes your resume. You may recall that the resume is written with phrases and not complete
sentences. The application letter can help you expand on items you may have randomly listed in the
resume. For example, let’s say you included in the resume that you possess the ability to multitask.
Unless you are able to reference the fact that you worked full time while pursuing your degree, the
employer will not know that intuitively. The letter can also reveal your communication abilities to the
employer by serving as a sample of your writing. Prospective employers can gain insight into your
abilities, and the letter can allow you to demonstrate interest and excitement in the position as well as
request for an interview.
You are encouraged to use the checklist provided to come up with personalized application letters that
reflect your individual profile. The letter of application is intended to provide detailed information on why are
you are a qualified candidate for the job you are applying for. Effective application letters explain the reasons
for your interest in the specific organization and identify your most relevant skills or experiences.
Your application letter should let the employer know what position you are applying for, what makes you a
strong candidate, why they should select you for an interview, and how you will follow up. Keep your letter
under a page long, with no more than 4-5 paragraphs. Remember, an employer is more likely to read a
concise letter.
A follow-up letter is an important form of communication after a job interview it is an effective means of
consolidating a relationship between you and the interviewer, and is the last step in securing a job. The
term follow-up letter is used interchangeably with the thank-you letter. However the two terms are
semantically different. For our purposes, it is suggested you write a thank you letter if you are no longer
interested in being considered for a job. It could be that after the interview, you received an irresistible
offer from another employer. Write a follow-up letter if you are still interested in the position.
There are a few reasons to write the follow up letter. It allows you to thank the interviewer for interviewing
you. It restates your interest as well as your qualifications for the position you interviewed for, and may be
used to explain or clarify issues the applicant doesn’t feel were adequately addressed in the interview.
The follow up letter tends to be shorter than the application letter. Nevertheless, you need at least 3
paragraphs in the letter. As with the Application letter, a checklist has been provided for the follow up
letter. Both job letters should be written using the full block format, and should be addressed to your
interview partner regardless of what the job ad says.

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