2 pages. Citation: APA format.(Software: DocumentLocator)
Download a copy of your assigned software package (see below) and
install it on a laptop or other computer. If not available, run through a trial
version on the Web site or check some tutorial videos on Youtube.
Prepare an evaluation report based on the following chart. Describe what the software does and how it works. Fill out the following matrix with your evaluation for each component. In addition, your report should include two or three screenshots of the software working on your computer. Use the matrix showing the performance of the software against the following evaluation criteria. Finally, you need to make a recommendation as to whether you would recommend the software for deployment in a small office. Citation: APA format.
it_380_assignment_2_sp19__2_.docx

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Assignment #2
Evaluating Electronic Document Management and Electronic Records
Management Systems
Due: by March 11th (Monday),
Download a copy of your assigned software package (see below) and install it on a laptop or
other computer. If not available, run through a trial version on the Web site or check some
tutorial videos on Youtube.
Prepare an evaluation report based on the following chart. Describe what the software does and
how it works. Fill out the following matrix with your evaluation for each component.
In addition, your report should include two or three screenshots of the software working on your
computer. Use the matrix showing the performance of the software against the following
evaluation criteria.
Finally, you need to make a recommendation as to whether you would recommend the software
for deployment in a small office.
Citation: APA format.
Topic
1. Functionality
2. Licensing
3. Infrastructure
4. Growth Potential
5. Administration
6. User interfaces
7. Additional tools
8. Document
versioning
Question
What are the major
functions of the software?
Is it Open Source? If not,
how is it licensed?
What platforms does the
product support? Is any
additional software or
licensing required?
What level of scalability,
availability and replication
does the product offer?
What installation
requirements, security, and
user and group account
management tools are
available?
Is it easy to use?
Is it Web browser-based?
Can it be accessed via
wireless or voice systems?
Are their options for
additional functionality and
tools? Does the system
work well with other
commonly used programs
(e.g. MS Word)?
Does the product include a
document repository and
9. Document routing
10. User change
notification
11. Developer tools
12. Training
13. Documentation
14. Company
15. Cost
16. Customer Base
baselining tools? Can you
retrieve earlier versions or
save versions by author?
What workflow capabilities
does the product offer? Is
document routing tied to email and collaboration
tools?
Can you flag document
changes sent via e-mail,
pager or other mobile
devices?
Does the product offer the
ability to create custom
document management
applications, application
program interface access,
multiplatform tools or
integration with other
agency applications?
Will training be needed for
administrators or end
users? What training tools
are available?
Is hard-copy and online
documentation available?
How accessible is it? Is it
detailed enough?
What type of company is
supporting the product?
Small? Large? Do they
have additional products?
Does the vendor charge per
user or per CPU? How long
will it take to recoup the
initial investment? What will
ongoing maintenance cost?
How long has the product
been on the market? How
many customers are there?
What lines of business are
they in?
You may add other factors that you think should be part of a software product evaluation
process.
Your assignment is:
Software: DocumentLocator
Your assignment will be graded according to the following rubric:
Criteria
Outstanding (4)
At least two
additional criteria
Evaluation criteria were used and all
the existing
criteria.
Above Average
(3)
Average
(2)
Below Average
(1)
One additional
criterion was
used and all the
existing criteria.
All the existing
Not all the existing
criteria were used. criteria were used.
Description of
software product
Excellent
description of
product including
five or more
screen shots
Well written
description of the
product including
effective
screenshots
Adequate
description of
No screen shots
product: good text or poorly written
and at least one
description
screenshot
Good evaluation
of factors
Detailed
descriptions of
the software in
relation to each
evaluation
criterion
Detailed
descriptions of
the software in
relation to most
evaluation criteria
Good descriptions
of the software in
relation to most
evaluation criteria
Few descriptions
of the software in
relation to the
evaluation criteria
Well-constructed
recommendations
with good
grammar and
spelling
Well-constructed
recommendations
that utilize a
significant
number of the
evaluation
criteria, error free
Well-constructed
recommendations
that utilize some
of the evaluation
criteria and errors
do not interfere
with meaning
Recommendations
that are supported
by the evaluation
criteria with few
errors
Recommendations
that are NOT
entirely supported
by the evaluation
criteria with errors
Documentation
quality
Excellent use of
Office features,
including
headings, page
numbers. table
formatting, and
printing
Good use of
Office features,
including
headings, page
numbers, table
formatting, and
printing
Minimum
formatting
Little formatting
and unattractive
printout
Timeliness
Late Submission Not Accepted!
Missing
(0)

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